Vacancy Announcement No.: 26-069-E-AIR
Open Date: 14 Sep 26 Close Date: 15 Oct 26
Position Title: 181 FSS SEL
Air Force Specialty Code (AFSC): 3FX
Minimum Military Grade: E8/SMSgt
Maximum Military Grade: E9/CMSgt
Security Clearance: Secret
Vice: Frank
Position No: 0083908234
Unit/Location: 181 FSS, Terre Haute, IN
AREA OF CONSIDERATION
OPEN – Nationwide
All E8 applicants must be eligible for E9 promotion
AFSC: Any 3FX
MILITARY DUTY TOUR TYPE
❖
Length of Tour: IAW ANGI 36-101, paragraph 6.2.1., Initial tours will not exceed 6 years. Follow-on tours will not exceed six years and will not be extended beyond an Enlisted Airman’s Expiration Term of Service (ETS) or an Officer’s Mandatory Separation date (MSD).
❖
Appointment: The publication of AGR orders by HRO will be the official appointment into the Indiana Air AGR program. No commitment will be made by the command to any applicant prior to the review of qualifications by the HRO and TAG approved appointment through the Officer Action Board (if applicable). AIR NATIONAL GUARD MEMBERSHIP
•
The incumbent will participate with the unit of assignment during unit training assemblies and training periods.
•
After an applicant is selected for this position incumbent will be assigned to AFSC 3F000 Position Title 181 FSS SEL located at 181 FSS, Terre Haute, IN Position Number 0083908234.
•
The wearing of the Air Force uniform as prescribed in AFI 36-2903 is required for the incumbent of this position. Acceptance of the position constitutes concurrence with these requirements as conditions of employment.
•
Military Grade Inversion is strictly prohibited in the Air National Guard AGR Program. DUTIES AND RESPONSIBILITIES
2.1. Personnel Programs. Manages military human resource programs and provides guidance to commanders and Airmen on DAF personnel policies. Directs assignments, promotions, separations, retirements, classification, awards, decorations, retraining, casualty reporting, personnel reliability, and readiness programs. Determines program eligibility, counsels Airmen on reenlistment opportunities,
benefits, and entitlements, and implements force management tools such as boards, selective reenlistment, and bonus programs. Supplies leadership with detailed personnel reports and statistical analyses to inform strategic decision-making.
2.2. Personnel Data Management and Analysis. Ensures personnel data integrity through systematic auditing, analysis, and discrepancy resolution for both deployed and in-garrison personnel. Develops, interprets, and reviews management assessment products and transaction registers to maintain compliance and accuracy. Conducts routine crosschecks between personnel systems and source documents, identifying and correcting inconsistencies. Compiles, organizes, and submits management data and reports to facilitate personnel decision-making while tracking key metrics to enhance readiness and operational efficiency.
2.3. Personnel Actions and Accountability. Handles personnel processing and accountability, ensuring precise tracking of DAF personnel across garrison and deployed locations. Executes in- and out-processing, duty status reporting, and personnel movement tracking, including leave, temporary duty, hospitalization, sick in quarters, and casualty reporting. Maintains personnel readiness by ensuring timely updates to duty status and personnel records.
2.4. Compliance, Inspection, and Counseling. Conducts inspections to verify compliance with DAF personnel policies and directives. Identifies discrepancies, recommends corrective actions, and monitors personnel processing for timeliness, propriety, and accuracy. Provides counseling and advisory support to Airmen on personnel programs, benefits, entitlements, and career progression, assisting them in navigating administrative processes.
2.5. Commander Support Staff (CSS). Manages organizational personnel and manpower programs, ensuring accuracy in database systems and coordinating personnel actions between units and military personnel organizations. Administers administrative functions, including evaluations, decorations, recognition programs, fitness tracking, and in-/out-processing. Maintains personnel records, duty status changes, and suspense systems for personnel actions and correspondence. Oversees leave web programs and assists Airmen with webbased personnel applications. Prepares and processes disciplinary actions, including Articles 15, letters of reprimand, investigation reports, unfavorable information files, and separation actions in support of command personnel management.
2.6. Personnel Support for Contingency Operations (PERSCO). Executes PERSCO functions, maintaining personnel accountability for deployed forces and ensuring accurate reporting to combatant commanders. Conducts casualty reporting for missing, deceased, ill, or injured personnel while coordinating inbound and outbound operations for deployed locations. Provides critical personnel support, including virtual record updates, emergency leave processing, and promotion actions. Acts as a vital link between deployed personnel and home stations, ensuring operational continuity and personnel readiness in contingency and wartime environments.
2.7. Administrative Support. Provides executive administrative support to General Officers, Senior Executive Service civilians, and military leaders, ensuring seamless coordination of travel, lodging, itineraries, and official functions. Assists commanders in executing official events, including recognition ceremonies and Distinguished Visitor (DV) engagements, by managing logistics, venues, mementos, and guest lists. Leads executive correspondence management, facilitates meetings, and administers organizational communications,
including document preparation, distribution, workflow management, and electronic mail organization. Carries out administrative duties such as calendar management, meeting coordination, and customer service while ensuring compliance with communication standards and formatting requirements.
2.8. Postal and Official Mail Operations. Directs and supervises postal operations, ensuring secure handling, processing, and distribution of official correspondence in accordance with United States Postal Service (USPS) and military postal regulations. Manages Military Post Offices (MPO), Aerial Mail Terminals (AMT), and Mail Control Activities (MCA) to facilitate efficient mail processing and delivery for authorized users. Administers postal financial services, including postage sales and money orders, while maintaining
accountability through accurate records and reporting. Coordinates mail transportation logistics, resolves distribution issues, and monitors air carrier facilities to ensure timely delivery via military and commercial carriers. Handles official mail functions, including receipt, distribution, expenditure tracking, and compliance with Private Express Statutes. Manages contracting officer representative duties for outsourced operations, ensuring regulatory compliance and effective communication within the organization. Mandatory knowledge includes personnel policies, procedures, and principles of personnel management, covering assignment, promotion, customer service, quality force initiatives, personnel readiness, deployment/mobilization procedures, and PERSCO operations. Proficiency in interviewing and counseling techniques, administrative communications, correspondence management, and general office operations is required. Understanding organizational structure and its relationship to mission execution is essential, along with familiarity with policies, programs, and procedures governing benefits for military personnel, retirees, and family members. Knowledge of Personnel Data System (PDS) capabilities, occupational survey procedures, and benefit programs is critical. Additionally, expertise in office management policies, technologies, and procedures is required, including administrative support for personnel and manpower programs, executive support responsibilities, and postal and official mail operations.
OTHER REQUIREMENTS

Member must not have been previously separated from active duty or a previous AGR tour “for cause”.
Once selected, AGR members must remain in the position to which initially assigned for a minimum of twenty-four (24) months.
Applicants must meet requirements of AFI 36-2905 Air Force Fitness Program and ANGI 36-101, Air National Guard AGR Program. To be eligible for entry into the AGR program, a passing score of 75 or better on the fitness test is required. Member must meet ALL eligibility criteria in ANGI 36-101.
Applicants must have sufficient time remaining on current ANG enlistment or mandatory removal date to complete AGR Tour.
Applicants will be able to complete 20 years Total Active Federal Military Service prior to reaching mandatory separation date.
Once selected, members must maintain qualifications for mobilization and attend all Unit Training Assemblies (UTA), exercises, and periods of annual training.
Medical/Physical: Applicants must meet any medical standards or physical requirements designated for the position.
Direct Deposit/Electronic Fund Transfer Program: Selected candidate is required to participate as a condition of employment. INSTRUCTIONS FOR APPLYING: Incomplete/Expired paperwork will NOT be considered
1.
Required: NGB Form 34-1, Application for Active (AGR) Position, dated 11 Nov 2013; previous versions are obsolete. Announcement number & position title must be annotated on the form. (i.e. “ 26-XXX-X-AIR) Link to download NGB Form 34-1: AGR Vacancies (ng.mil)
2.
Required: Applicant must submit a current PASSING Individual Fitness Assessment within the last 12 months. Selectee must meet the minimum requirements for each fitness component in addition to an overall composite of 75 or higher for entry into the AGR program. For members with a documented DLC prohibiting them from performing one or more components of the Fitness Assessment, an overall “PASS” rating is required.
3.
Required: Current Report of Individual Person (RIP), within the last 90 days. For AF/ANG, you can obtain your Records Review RIP from your FSS/CSS or go to https://afpcsecure.us.af.mil/ (RIP must show your ASVAB scores and awarded AFSCs).
4.
Required: if applicable: Applicants who are in a higher grade than the grade for this advertisement must provide a statement of understanding with your application stating you are willing to be voluntarily demoted without prejudice if selected for this position, (Enlisted Only) IAW AFI 36-2502, Paragraph 11.1.2.4.1.1.2.
5.
Optional: Resume, Letter of Recommendation, DD214, EPRs/OPRs.

SUBMISSION OF APPLICATION

Applications must arrive at the HRO Applications Inbox at the following email address: [email protected] no later than 2359 Eastern Standard Time on the closing date of the job announcement.

Applications MUST be complete upon initial submission in one single PDF package, emailed with the proper naming convention of Last Name-Announcement number (i.e. Last Name-26-XXX-X-AIR) in the subject line. If the application packet is too large to be sent in one email, break the packet into two separate attachments and send it in two separate emails. If sending multiple emails, subject line must end in 1 of 2, 2 of 2 (i.e. Last Name-26-XXX-X-AIR 1of 2, 2 of 2).

Encrypt emails for your protection.

Applications will be reviewed after the closing date: Disqualification notifications will be emailed to applicants NLT 14 business days after the announcement closing date.

If you need to update a previously submitted package, and it is before the closeout date, you must send a new completed package with the updated information. Sending only the updates will disqualify your package, as incomplete packages are not accepted.